Trucking invoice generator
Fill in the load and the charges and download a clean freight invoice PDF for the broker or shipper. The due date follows your terms. Free, no sign-up, and your data stays in your browser.
Filled with example details — replace them with your own.
- Amount due
- $2,375.00
- Due date
- —
- Terms
- Net 30
- Charges
- 4
Your data stays in your browser. The PDF is made on this device; nothing is uploaded or saved.
What goes on a freight invoice
A trucking invoice (freight bill) asks the broker or shipper to pay for one load. Brokers match it to their own records by load number, so the clearer it is, the faster it gets paid.
- Who is billing and who pays: your legal company name, address, MC and USDOT numbers, and the broker’s or shipper’s billing name and address.
- Invoice number, date and terms: a number you never reuse, the date you send it, and when payment is due.
- The load: the broker’s load number (exactly as on the rate confirmation), any PO or reference, and pickup and delivery cities and dates.
- Charges: the linehaul and each accessorial on its own line (fuel surcharge, detention, lumper, layover, TONU), matching what the rate confirmation or a signed change to it agreed.
- Where to pay: your payment details, or your factoring company’s remit-to address if you factor.
Getting paid faster
Send the invoice the day the load delivers, with the rate confirmation, the signed BOL or POD and any lumper receipts in one email. An accessorial that was never confirmed in writing is the most common reason a broker short-pays, so get detention and layover approved on the rate con before you bill them.
Need the other paperwork too? Make a bill of lading or a rate confirmation, and see what a factor would keep with the factoring fee calculator. To invoice every load from the app, see trucking invoicing & factoring.
Frequently asked questions
Is the trucking invoice generator free? Do I need an account?
Yes, it is free and there is no sign-up. Fill in the load and the charges, then download the PDF or print it.
Is my data sent anywhere?
No. The totals and the PDF are made in your browser. Nothing you type is uploaded or saved on our servers, and it is gone when you close the page.
What should a trucking invoice include?
Your company name, address, MC and USDOT numbers and contact details; the broker or shipper you are billing; an invoice number and date; the payment terms and due date; the broker's load number and any PO or reference; pickup and delivery points and dates; each charge with its amount; the total; and where to send payment.
What documents do I send with a freight invoice?
Usually the rate confirmation and the signed bill of lading or proof of delivery (POD), plus receipts for any lumper or other reimbursed charges. Brokers often hold payment until they have the signed POD, so send it with the invoice.
How is the due date worked out?
From the invoice date plus the terms: Net 15 is 15 calendar days later, Net 30 is 30 days later, and Custom uses the number of days you type. Quick pay is shown as due on receipt; the broker's quick pay fee, if any, is not deducted on the invoice.
I factor my invoices. What changes?
Choose Factoring company under Pay to and enter the name and remit-to address from your factor's notice of assignment. The invoice then tells the broker to pay the factoring company instead of you. Many factors also give you their own invoice format or create the invoice for you, so check with yours first.
More free trucking paperwork
Invoicing every load? freightline creates invoices from your rate con automatically.
Upload the rate confirmation and the load, rate and broker are filled in for you. When it delivers, invoice the broker in one click with the rate con and POD attached, or send the whole packet to your factor. Try it free for 30 days, no credit card.
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